How to Write a Sample Letter Accepting an Interview Opportunity

If you need to respond to an interview request in writing, make sure the letter is tailored to the specific job.
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Before you go to the interview that will lead you to your dream job, you need to be prepared with what to wear and what to say. But before all of that, you need to know what say to accept the interview. One way to start getting prepared is to write a sample letter, accepting your job interview. You can use this as a template for your future interview requests -- though you'll always need to tailor some facets of the letter to the particular company with which you are applying. Save this template on your computer, so you'll be able to fill in the particulars when you get an interview.

    Step 1

    Type a sample date, justified to the top right of the page. Use large "X"s or other distinguishing characters, so that you'll clearly notice them and will remember to fill in the appropriate date when you actually use the template.

    Step 2

    Type "Name" justified to the top left of the page, one line below the date line. Below that line, type "Title and Company," then below that line, type "Street address." Below that line, type "City, State, Zip." This designates spaces for the details of the company to which you will be responding. The "title" line is designated for the title and company of the person to whom the letter will be written; for example, "Human Resources Manager, Company X."

    Step 3

    Type "Dear X," two lines below the addressee's information, justified to the left of the page.

    Step 4

    Thank the person or company in the first line of the letter for the opportunity to interview. Include the date of the interview offer and the means of communication the company used. Also indicate your enthusiasm for the position, and name the position. The paragraph could consist of two lines; for example, "Thank you for the interview invitation you extended to me via email on June X, 20XX. I am thrilled to be considered for the position of company executive." Since this is a sample letter, include only generic dates that you'll fill in later.

    Step 5

    Reserve the second paragraph for providing the company with the dates and times you are available for the interview, making sure to offer a variety of dates and times to increase the chance of offering something that will work for the company. Since you're applying for a job, your priority should be to be available as much as possible, to display your willingness to get the job. The second paragraph can be relatively short as well, consisting of one or two lines. For example, "I am widely available for an interview most of next week. The best options for me are Monday through Friday, from 8 am to 3 pm."

    Step 6

    Thank the person once again in the third paragraph, and invite her to contact you with any questions.

    Step 7

    Type "Sincerely," one line below the end of the third paragraph, then scroll down a few lines and type your name. The space in between the "Sincerely" and your typed name leaves room for you to sign the letter.

    Step 8

    Skip one line below your typed signature, then type your street address, justified to the left of the page. On the next line, type your city, state and zip code. On the next line, type your phone number, and on the next line, type your email address.


    • If you wish, you can also include your name, address and phone number at the top of the page, justified to the right of the page, just above the date. It's really a matter of personal preference -- just make sure you include your contact information somewhere on the page.


    • When you use the sample letter as a template to craft an actual interview acceptance letter, be sure to go over it thoroughly, so that you fill in all the generic information with the actual information for the addressee. If you don't look closely, you risk looking like you don't possess an attention to detail, which is considered a valuable skill in many jobs.

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