How to Write Cover Letter Templates

A successful cover letter can land you in the interview seat.

A successful cover letter can land you in the interview seat.

Applying for a job can be an overwhelming task, and it can take up a lot of time. However, do what you can to make it as easy on yourself as possible. One way to save time is to create a template from which you can write the cover letters you'll compose for each job. Since each employer -- and each job -- is different, don't make the mistake of creating a blanket cover letter that you send to all of them. Instead, work from a simple framework and fill in specific details based on the employer's job description and the individual style of the business.

Type "Date" in the top right corner of the page.

Type "Addressee" in the top left corner of the page, one line down from the "Date" line. Below the "Addressee" line, type "Organization, Title." This is where you will type the addressee's business name and the person's individual title, if you know it. Below that line, type "Street Address," and then type "City, State, Zip" on the line directly below that.

Press "Enter" two times to create two spaces on the page, and then type "Dear X."

Press "Enter" one time to create one space on the page, and then type "First Paragraph." If you want, you can also write some reminders about what you should include in this first paragraph. Typically, the first paragraph states the name of the job for which you are applying and how you heard about the job.

Press "Enter" one time to create a space between paragraphs, and then type "Second Paragraph." Again, make any notes you need to remind yourself about the paragraph's contents. This is the paragraph in which you detail the specific job skills that make you a great candidate for the job.

Press "Enter" one time to create a space between paragraphs, and then type "Third Paragraph." In this paragraph, you'll typically ask the employer to contact you and close the letter.

Press "Enter" one time and then type "Sincerely,". Then press "Enter" several more times and type your first and last name.

Press "Enter" one time and then type your mailing address. Since this is not likely to change before you use the template, you can type your actual street address, as opposed to typing "Street address." Directly below that, type your city, state and zip code, and then type your e-mail address on the following line. Below that, type your phone number.


  • Different word processing programs, including Apple's Pages and Microsoft Office's Word, already have templates that you can work from. You can select from the various templates when you create a new document.


  • When you create an actual cover letter using your template, be sure to check each section carefully so that you don't leave the boilerplate information in any section; this can make you look as if you don't pay attention to detail.

About the Author

Nicole Vulcan has been a journalist since 1997, covering parenting and fitness for The Oregonian, careers for CareerAddict, and travel, gardening and fitness for Black Hills Woman and other publications. Vulcan holds a Bachelor of Arts in English and journalism from the University of Minnesota. She's also a lifelong athlete and is pursuing certification as a personal trainer.

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