If you craft a well-written cover letter for a bookkeeping position, the hiring manager might request an interview. The letter must show what the employer stands to gain by hiring you. An efficient bookkeeper enjoys working with numbers, pays strong attention to detail and has a solid grasp of financial principles and good moral character. Before you write the letter, look at examples of how this type of letter should be written.
Reason for Wanting the Job
The first paragraph should express your interest in the job and how you learned about it and give an idea of the contributions you have to offer. For example: “I was excited to see the recent opening of Bookkeeper at ABC Company in XYZ Newspaper. With several years of experience overseeing accounts payable and receivable, documenting financial transactions and reconciling bank statements, I am sure I would be a great asset to your accounting team.”
In the second paragraph, the letter should convey your qualifications that match the employer’s needs. Pick a couple key requirements from the job description and expound on your qualifications. For instance: “As stated in my enclosed resume, I have five years of experience performing full-charge bookkeeping. My ability to track budget deviations and research and fix difficult accounts saved the company approximately $3,000 annually. I have a proven record of preparing timely and accurate financial documents, making bank deposits, monitoring cash accounts, and performing complete payroll processing for biweekly and semimonthly employees.”
The third paragraph may describe one or two significant skills essential to the job description. For example: “With my keen eye for detail, I am able to easily spot inaccuracies when performing internal audits. My bachelor’s degree in finance and my deep knowledge of ABC accounting software makes me confident that I am the perfect fit for this position.”
In the closing paragraph, the letter should say what you want to occur next and how you plan to take initiative. For example: “I look forward to discussing my qualifications and your expectations for this position. I will call you in two weeks to follow up and see about arranging an interview.” The letter should then give your email address and phone number for the reader to contact you if she has questions in the meantime. It should also thank her for her time and consideration and end with an appropriate closing, such as “Sincerely,” or “Best Regards.”
Level of Duties
A small business may have a full-charge bookkeeper who handles all bookkeeping’s duties. In a large company, the bookkeeper may work with accounting clerks or assistants. Write the cover letter based on the level of bookkeeping the job requires and your qualifications.
Tailor the letter to match the employer’s industry in some way. For example, you’ve never worked in the restaurant industry but you’ve worked for a service-oriented company. In this case, emphasize your knowledge of the service industry when applying to a restaurant employer. If you’re a certified bookkeeper, or are taking steps to become certified, mention it in your cover letter. Restrict the letter to one page and proofread it until it is error free.
- America's Job Exchange: Bookkeeper Job Description
- Cooperative Grocer Network: Full-Charge Bookkeeper Job Description
- Full Charge Bookkeeping: Chapter 1 - Introduction
- National Institutes of Health: How to Write a Cover Letter
- Vanderbilt University: Cover Letters
- Virginia Tech: Cover Letters: Types and Samples
- Durham Technical Community College: Bookkeeper
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