Often workplace issues can be solved with a simple one-on-one conversation with the employee, whether they are simple performance issues or problems with scheduling. On occasion, you may be presented with a problem severe enough where a meeting needs to happen, including HR and other affected parties. These meetings are generally designed to be informational and, in most cases, do not reveal confidential information about employees.
Talk of layoffs or mergers that often mean mass firings are excellent reasons to get people together to talk through their concerns. Situations like this cause the rumor mill to work overtime, with misinformation and negativity often at the core. This is a golden opportunity for you and your HR team to speak as openly as you're allowed about the situation, hopefully ridding your workplace of these rumors and arming your people with the facts.
Sexual harassment or intimidation is cause for a meeting. These are often close-knit sessions, with only management, an HR rep and the person lodging the claim taking part. In some cases, a member of your company's legal team might take part. These meetings are designed to get one side of the story, with the target of the complaint participate in a separate meeting. These meetings are serious business, with a looming risk of lawsuits or even workplace violence hanging overhead.
Whenever you hire a new manager or report to new people, meetings are called to make you and others aware of these changes. These informational sessions usually detail new organizational charts, with each person finding out who is over and under them. These meetings also detail departmental mergers as silos break down. Meetings like these are critical in keeping you and your people in-the-know about who their new team members and bosses are.
Teams experiencing issues with a particular project or client often put their heads together to find new solutions. When projects bog down, teams shuffle to find new ways of generating enough creativity to break through. If you are a part of an ad agency or in sales, you'll often get together to formulate new pitch ideas in brainstorming sessions. These meetings also occur at the very beginning of projects, where teams are assembled and strategies formed.
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