An organized workplace is efficient and simple to navigate, making it easier for employees to be focused and productive on the job. Organization can also help reduce stress that may come with tasks like searching for paperwork right before a meeting or attempting to figure out a colleague’s filing system when you’re covering her for the day.
Implement standardization to organize the workplace by ensuring that everyone follows the same processes. For example, in a company intranet, where individual departments share access to various computer folders and files, if everyone uses the same format for naming documents, the system is easier to navigate.
Use a computer program or scheduling tool on a personal electronic device to keep track of appointments. Many applications schedule meetings, issue deadline reminders and even sync with desktop computers to ensure that all calendars are up-to-date. Use an alarm function to buzz you if you need audible schedule reminders.
Standardization in project planning can help you organize workplace activity from start to finish. Integrated workflow charts can highlight various aspects of project plans and note individual and departmental responsibilities, timelines and budgets. This type of organization ensures that everybody involved with a project has access to the same information and updates at the same time.
The way an office is designed can help improve overall organization. Ergonomically designed workstations that provide easy access to file cabinets, printers and workspace, combined with centralized supplies and shared office equipment, can foster an efficient flow of traffic.
Eliminating distractions can help you stay focused and better organized at work. Don't let yourself get drawn into long social conversations with colleagues when you're short on time. Set aside a certain period of the day to check messages and return calls and emails. If something comes up that's not on your agenda and it's not a priority or emergency, don't let it distract you from the tasks at hand.
Time Management Tools
Individual time management systems can help employees stay focused and on task throughout the day. Creating to-do lists and strategically prioritizing work can help you make the best use of your time and increase overall productivity. It can also help you meet individual and departmental goals and objectives.
Lisa McQuerrey has been a business writer since 1987. In 1994, she launched a full-service marketing and communications firm. McQuerrey's work has garnered awards from the U.S. Small Business Administration, the International Association of Business Communicators and the Associated Press. She is also the author of several nonfiction trade publications, and, in 2012, had her first young-adult novel published by Glass Page Books.