How to Write a Report After an Interview to Someone

Post-interview reports are essential recruitment materials.

Post-interview reports are essential recruitment materials.

Post-interview reports are summaries presented to human resources and your bosses, explaining the virtues of the people you interview for positions. You include important work and personal information on these reports, which provide a broad-level assessment of the person and her potential fit with your group. Since everyone you report to can't sit in on the interview at the same time, write the report in a way that quickly gives these people a chance to get to know the person you interviewed.

Gather Your Thoughts

Gather the various notes you took and any audio you recorded for transcription purposes. Organize this information into a table of contents by candidate overview, professional experience, hobbies and evaluation and recommendation. This allows others potentially making the hiring decision to quickly access important information about the candidate, or for use with follow up questions during a subsequent interview.

Outside the Workplace

Include details in your report regarding things the applicant likes and wants to do while not at work. Interest in activities like hiking, travel and volunteering, for example, provide insight into the candidate's personality and competitiveness. Include this information in the report, detailing how you expect these extracurricular activities to have a positive impact on the specific position for which the candidate is applying.

Professional Details

Relate the candidate's professional experience to the position and how her experience dovetails with what your company's trying to accomplish. This should also include information on how the candidate expects her qualifications and notable achievements to mesh with the new position.

Your Recommendation

You'll need to provide your final assessment of the person you interviewed, and make a recommendation as to whether this person constitutes a fit with your organization. In may cases you're the only one conducting the interview, so your subjective observations regarding body language, confidence, apparent level of intelligence, and the degree to which the candidate seems worthy for the position in general carries significant weight.

 

About the Author

David Lipscomb is a professional writer and public relations practitioner. Lipscomb brings more than a decade of experience in the consumer electronics and advertising industries. Lipscomb holds a degree in public relations from Webster University.

Photo Credits

  • Stockbyte/Stockbyte/Getty Images