How to Write Internal Resumes

Stay professional during this process, even if you're already close with the key players.

Stay professional during this process, even if you're already close with the key players.

You're already an employee at the company -- so it's pretty obvious that you're a good fit for the culture of the office. But if you're looking to land a new job at the same place, you'll need to do more than simply express your desire to move into a new role. To keep advancing at your company, do all the things you'd do to apply for a job at a new company -- only do it better, because you already have some inside knowledge about the players and the playing field.

Observe the person or people who are currently in the role you want and are doing the job successfully. Make note of their habits and how they go about their jobs, so that you'll know what the bosses are looking for in a successful new candidate. Better yet, ask one of the current employees to let you job shadow them on your day off, during your lunch break, or some other time when you're not on the job, to get a clear picture of what's involved in the job. Here you have a clear advantage over the competition, because you can see what the job is like day-to-day.

Read the job description and job posting carefully, so you know the competencies and characteristics you'll need to brush up on, and the ones you can highlight. Write down any key words in the job description or posting that you feel match your skill set or personality, so you can use those in your resume.

Open your resume document -- something you should always keep on file among your computer documents. Under your contact information, create a "Goal" or "Objective" heading. Then create two new headings under your current job title, one for "Skill Set," and one for "Accomplishments."

Write a short paragraph under "Goal" or "Objective" that details the goals you have if you get the new job. Use the information you've gathered from your observations of the current employees in that role, as well as the job description and posting to outline goals that display you're a motivated, informed current employee looking to use your skills in a different role in the company. Show that you want to help the company to be better or more efficient.

Create a bullet point list under "Skill Set" that details some of the skills you've learned in your current job that match the skills the company is looking for in the new position. Again, the job description and posting and your information about the current employees' duties will help you to select the skills you most want to highlight.

Create a bullet point list under "Accomplishments" to detail any awards, recognitions, leadership roles or committees you've joined at the business. Don't assume that the bosses are going to remember every stride you've made -- this is your chance to speak up and refresh their memories about your value and commitment.

Tips

  • While you likely don't need to introduce yourself, be sure to write a cover letter for the job as well, stating the reasons you want the job and any other thoughts that you won't be able to express in your resume. The cover letter is your chance to let your personality and enthusiasm come through.
  • If the employers ask for a reference sheet, be sure to include current co-workers or supervisors with whom you have good relationships.

Warning

  • If you don't get the job, avoid making any hostile or bitter remarks to the new employee or the bosses, as you could still be considered for the position the next time around.
 

About the Author

Nicole Vulcan has been a journalist since 1997, covering parenting and fitness for The Oregonian, careers for CareerAddict, and travel, gardening and fitness for Black Hills Woman and other publications. Vulcan holds a Bachelor of Arts in English and journalism from the University of Minnesota. She's also a lifelong athlete and is pursuing certification as a personal trainer.

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