General Clerk III Job Description

A general clerk III provides administrative support in many capacities.

A general clerk III provides administrative support in many capacities.

If you land a general clerk III job after working your way through general clerk I and II, you’ll be at the senior level of general clerk positions for many companies in the U.S. At level I, you spent your time filing pre-coded documents in chronological files and used typical office equipment. Level II found you performing the additional tasks of opening mail, calculating and posting data to specific departmental accounts and taking care of other repetitive clerical duties. As a general clerk III, your duties will be much more detailed, offering more of a challenge.

Essential Duties

The duties associated with the general clerk III position may vary widely between different companies. They could include all the tasks requiring completion by clerks I and II, as well as typing detailed reports, answering phones and maintaining a working knowledge of all company policies and procedures. Your responsibilities could change or grow depending on the situation, and may offer you more flexibility and leeway in deciding the best methods for accomplishing a given task. You may be working in close contact with your supervisor to help her achieve departmental goals.

Secondary Duties

In your job as a general clerk III, you may be called upon to supervise or direct others. In addition to your regular duties, you might be responsible for maintaining the effective administration of another department, such as the shipping department or the mail room. Your duties might be such that you’re considered an office manager. You'll also be responsible for accomplishing more complex tasks, such as providing accounting reports or developing presentations for your boss.

Work Environment

As a general clerk III, you’ll find work in an administrative capacity in schools, healthcare facilities and at governmental agencies. Your immediate work environment will most likely be an office in one of any number of businesses, such as those in the fields of medicine, aerospace, manufacturing, insurance or advertising.

How to Get the Job

Before applying for a general clerk III position, you’ll need a high school diploma or the equivalent, plus at least five years of experience in a similar or related field. This job requires experience and judgment to achieve specific goals. Without prior experience, you may need to accept an entry-level position to prove yourself before you’re recognized as being able to do the job. Having a two- or four-year degree is beneficial, as is being able to prove your proficiency in standard office computer software. The clerk III position is often filled by promoting internal staff members, although many businesses search for qualified people outside the company as well.

Compensation and Job Outlook

According to the U.S. Bureau of Labor Statistics, or BLS, for 2010, the median average wage for general clerks was $12.79 per hour. However, your pay and benefits can vary widely depending on your employer and location. You can expect a growth in available general clerk positions by 17 percent through 2020, which the BLS considers to be average for all occupations. The increase in available jobs is attributed to a growing need to hire administrative support capable of doing a variety of office tasks.

 

About the Author

Michelle Reynolds has been writing about business, careers and art since 1993. She was the publisher of a newsletter, “Working Parents Monthly," as well as a graphic design guidebook. Reynolds also served as human-resources director at a resort/spa for eight years. She is an artist and promotes the arts and other artists through ElegantArtisan.com, a website she developed and maintains.

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